Meetings

Board Meeting Agenda
December 4, 2024  6:00pm
Geggie Library
 

Call to Order & Introductions (Lindsey & Starr) - 6:06pm

Principal News & Updates (Dan/Tim)
- Dr. Rebholz was unavailable. Will circle back.

- Updates on Holiday shop and teacher communication on signups

- Mini grant for Flowcabulary is ineligible as it doesn’t conform with curriculum standards.

Approval of November agenda
- 11-06-24 Agenda.docx
No questions. Elyse moved to approve. Sam seconded. Passed unanimously

Treasurer Update (Chris/Karen)
- Financials
Budget
Reconciliation
No updates

- Mini Grants
Mrs. Lindsey Clark would like $200 to fund 3 Best Buddy events at Geggie. Funds are intended for snacks/activities for the kids.
Options were discussed and it was decided that she be directed to use the balance of SSD Team Support funds.

Mr. Smith is making the annual request for funds for Ms. Angela daSilva to visit the kids as a slave character for their Civil War Unit, Ms. deSilva charges $250.
Sam moved to approve. Lisa seconded. Passed unanimously.

President’s Forum Meeting Review (Nov 13th meeting - Chris, Sarah, Elyse)
- General overview of the meeting was provided. Board discussed talks of transitioning from Membership Toolkit to PTO Today. Also touched on the ongoing union negotions and the surrounding climate.

Teacher's Lounge
- Teachers are asking if we could include dish soap, sponges, clorox wipes for cleaning the lounge in our ‘stock the lounge’ efforts. If we could include some plates and utensils, it would help a lot.
- Teachers lounge is not included in janitorial contract/duties. May see if teachers can utilize building supplies. PTO agreed to incorporate basic dishes and utensils in our stock the lounge budget

Share Events
- Santa’s Magical Kingdom (11/25-11/27)
Unsure of the income – will take a few weeks for the check to come in and have final numbers/headcount

Holiday Shop (Heather) - Dec. 10th-12th in STEM lab
- Volunteers
Waiting for the teachers to finish signups for their class’ slots and then will solicit volunteers. 4 volunteers per slot with 2 hours slots was the consensus. Cash and e-wallets will be accepted with one tablet supplied by vendor. Will need a cash box.
- Vendor reached out and said delivery should happen on the 6th. Setup will happen on Monday.

Event Recap (Starr)
- Kids Craft Fair Review
Went well – no major updates or concerns

Adult Fundraiser/Trivia Night (Karen) Feb. 8th at Brookdale
- Reviewed day-of details and logistics.
Location will be Silo at Brookdale.
Doors open at 6pm. Time: 7:00pm – 10:30pm.
Will have a fully stocked bar w/ themed cocktail.
Theme: Dynamic Duos & Iconic Couples.
Prizes: Best Dressed Duo, Winning Table, Losing Table.
Cost: $400/table of 10 (30 total). VIP tables: $550 (4 total).
Sponsors: Camilla’s and Sarah’s.
One (1) Teacher’s table.

- Michelle will handle décor, Elyse will handle invites, Cyndi will coordinate auction, Elyse and Karen will partner on experiences.

- Volunteers needed: 4 scorekeepers, 2 servers, and registration. Volunteers will have food and bar access.

- Need to get updates from venue on acceptable setup times and included supplies (table cloths, etc.)

Geggie’s Got Talent (3/6/25)
- The gym is booked for the show from 5-7PM. Fifth graders will get priority over third and fourth grades. Acts will be limited to 2 minutes. Acts will be reviewed after the holiday break. Google sign up form is on the PTO Drive.

- Reviewed plans for Geggie’s Got Talent
We also need to get with the district about renting sound equipment if possible at this point.
Sound equipment is normally rented out a year in advance. Sam offered to supply sound equipment if needed.
Auditions will be scheduled and serve as screening for appropriateness and length
Starr will follow up with insurance to see about limitations/requirements.
 

- We need to form a committee since this is a last minute event. If interested please contact Starr.
Sam and Lindsey volunteered for committee, led by Starr.

Taste of the World
- Will occur Thursday, April 10th at Eureka Elementary and include student-led cultural performances throughout. Goal is 30 countries represented.

- Preliminary meeting with Eureka/Blevins leads have occurred. Other schools are still coordinating their committees and volunteers – Karen plans to circle back after the holiday break to convene Geggie PTO committee.

- Sam will follow up with vendor to ask about volume of donation of passports and stickers (need approx. 500 passports and 15,000 stickers)

Important Upcoming Dates (Starr & Lindsey)
- The next President’s Forum Meeting is Wednesday, December 11 at 9:30am at Babler Elementary (Coffee with the Superintendent)

- Next PTO meeting on Wednesday January 8th in the Geggie Library at 6PM.

Adjourn - 7:07pm

2024_12_04_GeggiePTOAgenda.pdf