Meetings

Board Meeting Agenda
May 21, 2025  6:00pm
Geggie Library

Call to Order & Introductions (Lindsey & Starr) - 6:06 p.m.

Presidents’ Notes
- Teachers have expressed their “Thank yous” to the PTO. Staff have reached out to say they are feeling supported and appreciated by our efforts.

- PTOs purpose is to support the children and teachers of Geggie. Everyone is welcome to meetings no matter how much time or money they are able to donate. Every effort is appreciated! Starr shares her sentiments about continuing the positive attitudes, inclusive behaviors, and unwavering support of our staff and students from the PTO going forward into the next school year.

Principal News & Updates (Dan/Tim)
- No updates

Approve April Meeting Minutes
- Karen M. makes a motion to approve. Katie V. Seconds motion. All approved

Treasurer Update (Karen/Chris)
- Financials
Reconciliation 

Missing checks- Need to reissue and cancel: Hemminhaus, Long, Funke
Karen to email missing check holders to determine if they want checks reissued or if they want to donate their reimbursements.
Technology open- walkie-talkies for the building. Not sure how much that will end up being
Current President (Starr) up-to-date on reimbursements.
NO Caring Cats budget used this year- roll it for paying leftover lunch budgets.

Budget vs Actuals
Issue with the Kindergarten T-shirts being entered into the wrong year- going on last year's school year but they were for this year

- Mini Grants
Kindergarten needs to submit a proposal for sensory hallway

- 2025-2026 Budget Proposal
Need to carry over at least 5% of your budget every year.
Budget operating off the marquee being 46- 50k
At the end of last school year we has $5,000 allocated for the marquee
We carried over $20,000 from last year to go to allocate for the marquee 

Conservative Budget to help with marquee
Marquee goal  for 2025-2026 Spring Break 
Votes- Sam Long
Opinions expressed that it would be best to get it done before any rising cost effect construction supplies

Alternate Budget  Majority Vote
Marquee goal for 2027 school year
Opinions expressed that if we go with the more conservative budget then we are sacrificing staff and student support.
Decision made to operate on this budget going forward.

Changes to be made to the Alternate Budget items:
Staff Appreciation- lowered to $6,500 from 7,000
Move $500 from staff appreciation to Eureka Community Events and field day
Spiritwear- income down to $500, no expense; In an effort to boost spirit wear sales, we need to boost posts on socials to make a buzz. Possible holiday options.
Eureka Community Events- raise to $650 from $300 
Field Day- raise to $1200 from $1050
District Election Campaign- lower to $200 from $1200

Teacher and Staff Support Grants-
Specials (6)- raise to $350 from $250 (from change in campaign budget) 
Art, Counselor, Library, Music, Nurse, PE
$100 remaining
SSD and Reading Team Support- raise to $350 from $200

Lisa G. makes a motion to approve
Chris A. seconds motion
All in favor.
The Alternate Budget is approved for 2025-2026 with above changes.

Christine proposed a Capital improvement campaign to go specifically for the marquee at every event. Christine to make a plan for what that will look like.

25-26 PTO Calendar Proposal 
- Second round of Parent Teacher Conferences will be optional next year.

- Bingo is not on the Calendar
Do we want to reinvigorate this event?
General consensus is that we don’t want to do this event next year.

- CITY SC share event options- August 24th, September 12, 28th
September 28th approved for the share event.

Negative lunch balances are extreme this year
- Settle negative lunch balance from money allocated to Caring Cats that was not used.

Presidents Forum Review 
- Forum is asking for 1-2% of budget for district ballot initiative (not mandatory, but appreciated)
$1,200 originally budgeted but changing to $200. That is what we allocated for the Prop campaign.

- Boards need to be sending a representative to the monthly meetings.

- Forum is going to provide what the meetings will be about beforehand. But, they feel that not all schools are participating.

- They have heard on both sides that meetings during the day don’t work because of parents with jobs, and evenings don’t work because parents are busy with family responsibilities.

- First Presidents forum meeting in September is a mandatory meeting

- New volunteers need to re-do the intent to volunteer form every year
Discussed problems other school’s parents are having with the background checks. Issues with parents that may face immigration and cost restraints.
We could use the Caring Cats budget to pay for fingerprinting.
It is up to the Volunteer coordinator (VP) to check if background checks are approved for EVERY event.
June 1st is when the new kindergarten parents can start getting fingerprinted.

- Vendor book will be sent out to PTOs- a directory of vendor to use for PTO events or products

Kindergarten Sensory Walk
- Kindergarten needs to put together a proposal and it will go to mini grants

2024-2025 Executive Board Vote
President - Christine Linder and Kati Vanko
Co-Vice Presidents - Starr Carroll and Sam Long
Co-Treasurers - Chris Alexander and Karen McBride
Co-Secretaries - Lindsey Elders and Sarah Favier
Co-VP of Communications - Elyse Powell and Maggie Hinds
Co-VP of Fundraising - Lisa Gray and Emily Hagen

Starr C. makes a motion
Karen M. seconds
All in favor
Board passes.

Teacher Appreciation Week Review - May 5-9 (Christine Linder)
- Well received by staff. Busy week of the year.

Important Upcoming Dates (Starr/Lindsey)
- Next PTO meeting on Wednesday, June 4, at 6 p.m., location TBD

Adjourn to a restaurant to celebrate the success of the 2024-2025 school year - 7:47 PM

 

Attendees: Lindsey Elders, Starr Carroll, Christine Linder, Elyse Powell, Chris Alexander, Karen McBride, Lisa Gray, Emily Hagen, Katie Vanko, Maggie Hinds, Cyndi Lacy, Sam Long, Courney Abegg, Dan Hannon, Sarah Favier

 

2025_05_21_GeggiePTOAgenda.pdf